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Accounting Specialist/Travel Coordinator

Waltham, MA

Accounting Specialist/Travel Coordinator

Join our team and become an integral part of our dynamic environment! We're seeking a versatile and organized individual prepared to take on a role where every day presents new challenges. As our Accountant,/Travel Coordinator you'll leverage your accounting expertise to manage various responsibilities, from orchestrating seamless travel arrangements to handling financial data precisely. If you thrive in a fast-paced environment and excel at managing multiple tasks, this is the opportunity you've been waiting for!

Required Skills Overview:

  • Proficiency in QuickBooks, Google, and Microsoft tools.
  • Prior experience in technology, software, professional services, or related industries.
  • Experience in booking domestic and international travel.
  • Bachelor's in accounting or equivalent combination of relevant education and professional work experience.

Accounting Responsibilities:

  • Support the accounting department with various accounting and financial tasks.
  • Accurately and efficiently prepare expense reimbursements.
  • Maintain organized and up-to-date financial records and documentation.
  • Assist with audits and provide support for financial reporting as required.

Travel Coordination:

  • Coordinate domestic and international travel arrangements for employees, including flights, accommodations, ground transportation, and other logistical needs.
  • Research and book cost-effective and efficient travel options while adhering to company policies and employee preferences.
  • Manage travel itineraries and ensure all necessary documentation and arrangements are in place prior to departure.
  • Serve as the primary point of contact for travel-related inquiries and assistance.
  • Communicate effectively with employees and vendors to ensure smooth travel experiences and promptly resolve any issues or concerns.
  • Process travel-related expense reports accurately and in compliance with company policies and procedures.
  • Reconcile travel expenses, receipts, and credit card statements promptly.
  • Assist employees with expense report submissions and guide reimbursement procedures.
  • Ensure compliance with company travel policies, as well as relevant IRS regulations and guidelines.


  • Strong organizational skills with exceptional attention to detail.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft/Google tools and QuickBooks.
  • Experience with pivot tables, VLOOKUP, and advanced Excel skills are advantageous.
  • Ability to prioritize tasks effectively and thrive under pressure in a fast-paced environment.
  • Fluency in online travel booking.
  • Familiarity with relevant accounting principles and regulations.

About ICS: At Integrated Computer Solutions, we provide custom software development and User eXperience design for touchscreen, mobile, embedded, and desktop applications for leading companies worldwide. Blending visual design with agile engineering, our team helps clients develop products that excel across various technologies. As the largest independent source of Qt expertise in North America, our software engineers continuously develop new solutions to address the toughest challenges faced by product-driven companies globally.

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